The intelligent
office manager
every practice deserves.
One AI that captures every lead, books every consultation, and runs your marketing on autopilot. Built for med spas, plastic surgery, and dental practices. Live in 7 days.
new leads today
consults booked
reviews posted
messages handled
23 days
Days to live
State-of-the-art AI
Best-in-class models
Every tool you use
Connected automatically
You own everything
Your code, your data
Not software. Not a chatbot.
An operating system.
Most practice management tools handle clinical and operational data. We handle everything else — the marketing, patient relationships, and communication layer that drives new patients and keeps existing ones.
What most practices look like today
Leads from Google Ads arrive — nobody follows up within 5 minutes
Patients forget to book their next appointment, never come back
Every new lead gets the same generic intake form
Google reviews only come from patients who think to leave one
Nobody knows which ad campaigns actually drive consultations
Missed appointments go unrecovered — lost revenue every day
After the visit, the practice goes silent — no follow-up, no retention
Owner spends hours on marketing and patient outreach
What every day looks like instead
Every lead gets a personalized response within 60 seconds — automatically
Patients get smart follow-up sequences until they book
Intake forms are dynamic — tailored to what each patient is asking about
Happy patients get a review request at the perfect moment — automatic
Every ad dollar tracked to the booked consultation — real ROI, live
Missed appointments trigger reactivation sequences the same day
Post-visit AI nurtures every patient into a long-term relationship
Owner sees daily brief of leads, bookings, reviews, and revenue — done
After 6 months of integrated data, no other tool can match what the AI knows about your practice. That's the moat.
Connects to every tool
you already use.
Your team doesn't change anything. We connect to the systems they already work in — your booking software, ads platforms, email, reviews, and every other tool they touch — and the AI processes all of it automatically.
Avicen AI
Your intelligent office manager
Pulls from every system
New lead comes in from Google Ads, the AI captures it instantly. Instagram DM arrives, it responds. Review posted, it drafts a reply. All without anyone doing anything.
Executes commands instantly
Send appointment confirmations. Request reviews after visits. Follow up with unbooked leads. Run recall campaigns. The AI does the work, not just answers questions.
Learns the practice deeply
Every lead, every patient, every review is processed and embedded in the AI's memory. After 6 months, it knows your practice better than any new employee ever could.
The competitive moat: after 6 months of integrated data flowing through Avicen, switching to any other tool means starting over with a blank AI. Nobody does that.
One AI. Every person.
Different experience.
The AI knows who you are, what your job is, and what information you need right now. Every role gets a completely tailored experience from the same underlying intelligence.
Good morning Dr. Kim. Here's what matters today:
Three leads came in overnightfrom Google Ads — I qualified all three and sent personalized follow-ups. One is a strong Botox consultation fit — she's asking about Thursday availability. Shall I offer her 2:30 PM?
Ms. Martinezhasn't booked her 6-month dental cleaning. I sent the recall sequence on Monday, no response. Calling her today?
Five-star review came in from Jessica W. on Google. I drafted a thank-you response in your tone. Post it?
Sources: Google Ads · Gmail · Booking system · Google Reviews · Stripe
Yes book Thursday 2:30, call Martinez myself, post the review response
Done. Thursday 2:30 PM booked — confirmation + directions sent to the Botox lead. Martinez call: her best number is (714) 555-0182, best time after 4 PM based on past patterns. Review response posted.
The owner sees the full picture — revenue, leads, reviews, team performance — all synthesized into what actually needs a decision today.
Built for healthcare & cosmetic
practices in Orange County.
We started with med spas, plastic surgeons, and dental offices — that's where we have the deepest expertise. But if your practice is elective, cash-pay, or marketing-driven, we can build it.
Med Spas
Lead capture, booking, follow-up, membership management, and review generation. Built for aesthetic practices of every size.
Plastic Surgery
Consultation pipeline, post-surgery follow-up, before-and-after galleries, financing workflows, review requests.
Dental Offices
Patient recall automation, cancellation waitlist fills, treatment plan follow-up, Google review campaigns.
Cosmetic Dentistry
Veneers, Invisalign, and implant consultation workflows. High-ticket case nurturing and financing coordination.
Dermatology
Skin consultation pipelines, laser treatment follow-up, product recommendation automation, retention campaigns.
Hair Restoration
Consultation-to-procedure journey, before-and-after nurture sequences, financing and deposit workflows.
Wellness & Weight Loss Clinics
Member retention, weekly check-in automation, GLP-1 protocol follow-up, referral programs.
Anti-Aging & IV Therapy
Membership renewal automation, wellness protocol tracking, personalized treatment reminders.
Any Cash-Pay Practice
If your practice runs on patient relationships and marketing spend — we can build it. Every elective and cash-pay specialty.
From signed agreement to live
in 23 working days.
We don't believe in 6-month implementations. Speed is non-negotiable.
Days 1–3: Discovery & practice audit
We meet your team, review your current marketing stack, patient flow, and pain points. We identify where leads are being lost and where revenue is sitting on the table.
Days 4–10: Custom platform build
We build your AI platform — tailored to your specialty, your treatments, your team, your patient journey. Not a template. Built specifically for how your practice operates.
Days 11–17: Integrations + AI training
Google Ads, Gmail, your booking system, your review platforms, Stripe, and any specialty-specific tools — all connected. The AI is trained on your services, your pricing, your brand voice.
Days 18–22: Testing + team onboarding prep
We test every workflow. Front desk gets SMS briefings. Provider gets patient summaries. Owner gets the morning dashboard. Everything rehearsed before launch.
Day 23: Go live
Full team onboarding in 2 hours. Your platform goes live. Every lead from that point forward is captured, qualified, and nurtured automatically. You focus on patients.
We've delivered every platform within 23 days. If we're ever late, the first month is free. We've never had to pay.
Sites and platforms we've built.
Three live deployments. Zero churn. Three case studies.
Elevated beauty, backed by science
“We went from losing 40% of Google Ad leads to capturing every single one within 60 seconds. Our booking rate doubled in 30 days.”
— Founding Injector
Refined. Precise. Enduring.
“The consultation-to-surgery conversion rate jumped from 22% to 41% after the AI started handling follow-up. That's real surgical case revenue.”
— Board-Certified Surgeon
Dentistry that treats you like family
“We reactivated 70 patients who hadn't been in for over a year — in the first 90 days. That's a full month of revenue we weren't going to see otherwise.”
— Practice Owner
You've already tried them.
Weave / NexHealth / Lighthouse 360
$800–$1,500 per month per location
Implementation takes weeks
Built for multi-location chains
Generic marketing, no AI intelligence
You configure to fit them
Long-term contracts, hard to leave
Custom AI Office Manager
Custom proposal — scoped to your practice
Deployed in 23 working days
Built specifically for single-location practices
Knows your specific data — learns your practice
Built around your practice — your terminology
You own the code. No lock-in.
ChatGPT / Generic AI Tools
$50–$200 per month
Doesn't know patient flow or specialty workflows
Generic answers, not practice-specific actions
No integration with your booking, ads, or reviews
Two ways to work with Avicen.
Start with a website and experience how we work. Most clients upgrade to the full platform within 90 days.
Professional Website
No setup fee · No contract · Cancel anytime
What's included:
- Custom 5–8 page website (built from scratch)
- Professional copywriting — we write every word
- Mobile-first Next.js development
- SEO structure (meta, schema, sitemap, headings)
- Lead capture forms → straight to your email
- Vercel hosting + SSL + global CDN
- Google Analytics + monthly report
- Unlimited content updates (48hr turnaround)
- Delivered in 7 business days
- Professional stock photography included
If we're ever late, your first month is free.
AI Office Manager
Scoped to your practice size
A fully custom AI-powered platform built around your specific practice. Your agent knows every patient, every lead, every review — and briefs your entire team every morning based on their role.
What's included:
- Custom platform built for your practice
- Role-aware AI agent for each team member
- Lead capture from Google Ads, Instagram, website, calls
- Automated patient follow-up and nurture sequences
- Review request automation (Google, Yelp)
- Patient recall and reactivation campaigns
- Marketing ROI dashboard with real attribution
- Daily morning briefs for owner, manager, providers
- Website subscription included
- Deployed in 23 working days
- You own the code and data
Website clients get priority access to the platform waitlist.
→ Most of our AI platform clients started with a website subscription.It's the lowest-friction way to experience how Avicen works.
Things practices ask before they start.
It's a custom AI platform built around your specific practice that handles everything around patient acquisition and retention. It captures every lead from your website, Google Ads, Instagram, or calls. Qualifies them. Books consultations. Sends personalized follow-up. Requests reviews at the right moment. Runs recall and reactivation campaigns. Briefs you every morning on what matters. Not a chatbot, a full operating layer for your practice.
Here's Avicen in 60 seconds.
Every med spa, plastic surgery, and dental practice spends thousands a month on Google Ads and Instagram — then loses most of those leads to slow follow-up, no automation, and disconnected systems. We fix that.
Avicen is a custom AI office manager for your practice. It captures every lead from every source — Google Ads, Instagram, your website, incoming calls — the moment they come in. Qualifies them. Books consultations. Runs follow-up sequences. Handles Google reviews. Runs recall campaigns for patients overdue for their next visit. Briefs your team every morning.
Your team doesn't learn new software. We connect to what you already use — your booking system, your ads, your email. Avicen becomes your most competent staff member. Never sleeps. Never forgets to follow up. Knows every patient and every lead by name.
We deploy it in 23 working days. You own your code and your data. And we'll show you exactly what your practice would look like inside the platform before you commit. Want a 20-minute look?
Your practice deserves
the most intelligent office manager.
Not more staff. Not more software. Just one AI that does it all.
20 minutes. A live demo of a platform built around a practice like yours. No sales deck. No contract. Just a screen share and an honest conversation about whether Avicen is right for you.
Already an Avicen customer?
Sign in to your practice dashboard to chat with your agent.